Monitoring and financial issues

Financial support and reporting obligations regarding open access.

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  1. Monitoring and reporting
  2. Penalties
  3. Reimbursement of Open Access publishing fees (APC)

Monitoring and reporting

Projects are required to report on their efforts to ensure open access to publications and research data:

  • Draft plan: You are expected to provide a draft "plan for the dissemination and exploitation of the project's results",
  • Periodic and final reports: You will be required to include an updated (or confirmed) "plan for the dissemination and exploitation of results" in both the periodic and final reports.
     
  • Data Management Plan: If your project is taking part in the Pilot on Open Research Data, you must include a Data Management Plan as a distinct deliverable within the first 6 months of the project (see above, step 3.3).

Source: Standard proposal template RIA, IA (paragraphs 2.2: "Impact : Measures to maximize impact", 3: "Implementation").

Penalties

Failure to comply with the H2020 policy (involving measures for the dissemination and exploitation of the project's results) may result in a reduction of the grant. (Model Grant Agreement, chapter 6, article 43).

Reimbursement of Open Access publishing fees (APC)

The Open Access publishing fees (APCs: article processing charges) for Gold open access* incurred by beneficiaries are eligible for reimbursement during the project (see article 6.2.D.3 of the Model Grant Agreement).

* Monographs or peer-reviewed articles published in open access journals or hybrid open access journals (1).

The Open Access publishing fees incurred after the end of projects are not eligible for reimbursement via the budget of the specific action. A mechanism will be piloted for also dealing with APCs incurred after the end of grant agreements with the Commission.

Source: Guidelines on OA to scientific publications in H2020 p.7 sq

(1) : We strongly advise researchers NOT to publish their articles in hybrid open access journals, as it means our research institutions will have to pay for both the open access fees (starting at around $3,000) and the journal subscription. Reliable, fully open access journals can be found in the Directory of Open Access Journals (DOAJ).